Meeting Services

Be compliant with regulations and meet investor expectations.

As a limited liability company, you are obliged to hold an annual general meeting. To ensure compliance with the regulations and to fulfil investor expectations, detailed planning and specialised expertise are required. Moreover, during peak periods this will lay claim to resources that may be costly and difficult to provide internally.

Our tried and tested platform and experienced meeting services team can ensure that your AGM runs efficiently, from A to Z. We handle a number of processes before, during and after the AGM and our services can be tailored specifically to your needs. Our solutions are also optimised to support other types of meetings – such as shareholder meetings, investor meetings, etc.

Choose VP as your meeting services business partner and your meeting will be in safe hands.

Click on the services below to read more:

Get best practice meeting services before, during and after

Let us help you during all phases of your AGM, since we provide meeting services from A to Z. In the planning phase, our knowledge of best practice will benefit your processes. During the general meeting we can keep track of rights, register attendance and complete voting, and after the general meeting we can provide all necessary reports.

Save time

Voting at AGMs can be very time-consuming, if it requires the collection and counting of paper ballots. Our user-friendly electronic voting system is an efficient way to complete a vote at your AGM. It only takes a few minutes, from initialising the vote until you have the result – saving you time and avoiding impatience from the audience.

We have years of experience with electronic voting, and we can guide you to the most efficient set-up.

 

We offer help for foreign shareholders wishing to vote

Regulatory barriers are traditionally the reason that many foreign shareholders’ votes are not accepted at Danish AGMs. The challenge is that most foreign shareholders have their shares registered to nominee accounts and are therefore not listed directly in the company’s shareholder register. As a consequence, the shareholder has to document ownership and grant power of attorney to the party who will exercise the voting rights on their behalf.

We have prepared a general guide to the Danish regulations for non-Danish shareholders and their voting service providers. One of the guide’s key points is that by starting early, companies, custodian banks and advisers can help foreign investors to fulfil all the conditions for their votes to be approved.

Guide to non-Danish shareholders

Meet investors who are unable to attend physical meetings

As a limited liability company or investment fund, you can vote at a general meeting to allow virtual general meetings to be held. This might benefit investors who are unable to attend the physical meetings.

VP has been facilitating virtual general meetings for more than a decade, which makes us one of the most experienced providers in the field. Would you like your general meeting to go virtual? Please contact us for further dialogue.

Promote active ownership with a company-branded online solution

You can use the investor portal to promote active ownership by your investors. This is a secure company-branded online solution that enables your investors to view information concerning their holdings, manage their contact data and subscribe to company publications, e.g. notices convening AGMs, annual reports and shareholder newsletters, etc.

The investor portal also gives investors the opportunity to register for meetings, submit proxy votes and issue powers of attorney.

Our services include:

  • Annual General Meeting
  • Voting with E-voter
  • Proxy Voting Services
  • Virtual General Meetings
  • The Investor Portal
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Customer seminars

On a regular basis, VP hosts customer seminars where we discuss current topics with input from some of the sector’s highly-profiled professionals.

Seminars
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Shareholder Registre Services

We offer a safe and simple shareholder register service.

Our services

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AGM analysis

Each year we analyse a number of Danish Annual General Meetings and presents the most important developments and our suggestions on what will set the agenda for the general meetings in the coming years.

AGM analysis

Flemming Merring

Head of Issuer Services

+45 4358 8968
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We want to provide our customers with efficient, reliable and excellent investor services and at the same time, we take pride in finding solutions supporting legal and technical issues related to Issuance.

- Flemming Merring , Head of Issuer Services