Get best practice meeting services before, during and after

Let us help you during all phases of your AGM, since we provide meeting services from A to Z. In the planning phase, our knowledge of best practice will benefit your processes. During the general meeting we can keep track of rights, register attendance and complete voting, and after the general meeting we can provide all necessary reports.

Save time

Voting at AGMs can be very time-consuming, if it requires the collection and counting of paper ballots. Our user-friendly electronic voting system is an efficient way to complete a vote at your AGM. It only takes a few minutes, from initialising the vote until you have the result – saving you time and avoiding impatience from the audience.

We have years of experience with electronic voting, and we can guide you to the most efficient set-up.

We offer help for foreign shareholders wishing to vote

Regulatory barriers are traditionally the reason that many foreign shareholders’ votes are not accepted at Danish AGMs. The challenge is that most foreign shareholders have their shares registered to nominee accounts and are therefore not listed directly in the company’s shareholder register. As a consequence, the shareholder has to document ownership and grant power of attorney to the party who will exercise the voting rights on their behalf.

We have prepared a general guide to the Danish regulations for non-Danish shareholders and their voting service providers. One of the guide’s key points is that by starting early, companies, custodian banks and advisers can help foreign investors to fulfil all the conditions for their votes to be approved.

Guide to non-Danish shareholders

Meet investors who are unable to attend physical meetings

As a limited liability company or investment fund, you can vote at a general meeting to allow virtual general meetings to be held. This might benefit investors who are unable to attend the physical meetings.

Read more about the VP Securities VGM solution here.

Promote active ownership with a company-branded online solution

You can use the investor portal to promote active ownership by your investors. This is a secure company-branded online solution that enables your investors to view information concerning their holdings, manage their contact data and subscribe to company publications, e.g. notices convening AGMs, annual reports and shareholder newsletters, etc.

The investor portal also gives investors the opportunity to register for meetings, submit proxy votes and issue powers of attorney.